Executive Secretaries & Executive Administrative Assistants

Also Called:

Administrative Assistant,

Administrative Secretary,

Executive Assistant,

Executive Secretary

What they do: Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

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Management & Entrepreneurship

Career Cluster

What do they typically do on the job?

  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

Personality

People interested in this work like activities that include data, detail, and regular routines.

Cooperation

Attention to Detail

Dependability

Integrity

Social Orientation

Self-Control

Interests

Career interests describe the perspectives and interests of people who enjoy the type of work involved in this career.

Discover what your interests are by taking the Interest Profiler Quiz

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Conventional

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Enterprising

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Social

Abilities

Whether you have received formal training or not, these types of abilities are helpful in this career.

Verbal

  • Communicate by speaking

  • Communicate by writing

Ideas and Logic

  • Order or arrange things

  • Notice when problems happen

Skills

People who want to pursue this career have skills in these areas.

Basic Skills

  • Listening to others, not interrupting, and asking good questions

  • Reading work related information

Social

  • Looking for ways to help people

  • Changing what is done based on other people's actions

Does this sound like something you'd like to do?

1. Do some research

  • Identify how your interests, values, and strengths match this occupation
  • Talk to someone who works in this field or spend a day job shadowing
  • Use the colleges and training directory to explore programs related to this career

2. Plan your next move

  • Talk to your college and career counselor or school admissions staff
  • Visit Idaho Launch
  • Search for available Executive Secretaries & Executive Administrative Assistants jobs on Idaho Works

Data for NSI career cards comes from the following: Idaho Department of Labor, US Bureau of Labor Statistics, O*NET, MyNextMove, and Career OneStop